Personal Assistant / Secretary / Administrator
Hiretize · Dublin City Centre · full-time
About the Role
Hiretize is currently seeking a Secretary/Administrator to join their project offices in Dublin City Centre. Experience in AI Agent systems or a willingness to learn is very important. The successful candidate will be involved in all aspects of administration—this role is varied and no two days will be the same. This is a fantastic position for someone who wants to be part of a team and a great global company with a local feel.
Key Responsibilities
- Production of all types of reports, letters, minutes and presentations to the highest standard
- Formatting of documents produced by others to company guidelines, handling large quantities of information within tight deadlines
- Creating and maintaining templates
- Monthly project related data entry
- Screening and redirecting telephone calls, taking detailed messages
- Booking courses and conferences for colleagues, sign off of training request forms and filing
- Organising and storing paperwork, documents and computer-based information
- Photocopying and printing various documents on behalf of colleagues
- Organise internal team meetings, booking meeting rooms and arranging catering
- Maintain and update filing and archiving as required
- Work on own initiative or as part of a team, dealing with administrative duties competently
- Work mainly without supervision, referring upwards as necessary
- Devising and maintaining office systems
Requirements
- Experience in AI Agent systems or willingness to learn
- Experience in a professional services organisation (industry related experience advantageous)
- Minimum 2 years experience in MS Office (Advanced Word, Excel, PowerPoint, Outlook) in a professional environment, including higher level functions and reformatting existing documents to company style
- A keen eye for detail and quality
- Strong interpersonal skills—creative approach, communication ability, planning and organising skills
- Good time management, managing workloads and prioritisation of daily tasks
- Ability to self-manage and work on own initiative